Annual General Meetings

Member Information for the 2020 Annual General Meeting

Bicycle Queensland’s Annual General Meeting will be held at 5.30pm on Thursday 26th March 2020 at Bank of Queensland Headquarters, 100 Skyring Terrace, Newstead. All members are welcome to attend.

Management Committee Positions

Nominations for the Management Committee positions of:

  • President – for a two-year term
  • Treasurer – for a two-year term
  • Two committee members – for two-year terms

Nominations for these positions close at 5pm on Thursday, 13 February 2020.

Management Committee Nomination Form

The list of candidates for election and their statements will be available on Wednesday, 26 February 2020.

Special Resolutions

The Management Committee is proposing to progress two special resolutions for the voting of members at the AGM.

Life Membership Nomination

The Management Committee proposes that Jane Clarke is nominated as a Life Member of the Association. The reason for this resolution is that Jane has performed outstanding work in the service of Bicycle Queensland and bicycle riding, and has significantly advanced the objectives of the organisation and cycling in Queensland.

Change of Rules of Association

Management Committee proposes two changes to the Rules of Association:

1. That the Special Resolution proposes that Rule 91 is amended from: “The financial year of the Association shall close on the 31st December in each year,” to “The financial year of the Association shall close on the 30th June in each year.”

The reason for this proposed change is that under the current Rules the financial year is not aligned to the commonly used fiscal year in Australia, that runs from 1 July to 30 June.  This more commonly used financial year is used by all of BQ’s stakeholders and suppliers, and is that used by the Australian Taxation Office for the taxation assessment purposes. This misalignment of financial year produces a range of operational costs for BQ and creates issues with governmental entities in regard to payments and reporting of grants or funding agreements.

That the Special Resolution proposes that Rule 39.1 is amended from: “The Management Committee must appoint a returning officer at least 10 weeks before each Annual General Meeting”, to “The Management Committee must appoint a returning officer at least 28 days before each Annual General Meeting.”

2. The reason for this proposed change is that under the current Rules is that the 28 days is a more reasonable minimum time frame in which to appoint a returning officer. The 28 day time limit also aligns to the requirement under Rule 39.6 when BQ must publish the list of election candidates.

Voting

Members are invited to vote in person for candidates of their choice for the BQ Management Committee positions above.

To vote in person, you must attend the AGM at 5.30pm on Thursday, 26 March 2020.

Voting by proxy will close at 5pm Thursday, 19 March 2020. The Returning Officer will provide all proxies to the Chair of the AGM.

For any other questions or details please contact the Returning Officer on bqinfo@bq.org.au.

Important dates

Thursday, 13 February 2020 at 5pm – Close of nomination for Management Committee positions.

Wednesday, 26 February 2020 – The list of Management Committee candidates and their statements will be available on the BQ website, along with a proxy voting form (if required).

Bicycle Queensland’s current Rules of Association

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