Annual General Meetings

Member Information for the 2020 Annual General Meeting

Bicycle Queensland’s Annual General Meeting was held at 5.30pm on Thursday 26th March 2020 at Bicycle Queensland and online.

Please find the following documents available:

2020 AGM Agenda

Draft Minutes of 2019 AGM (21 March 2019)

Annual Report

Report of the Audit of the Financial Report

Management Committee Positions

Nominations for the Management Committee positions of:

  • President – for a two-year term
  • Treasurer – for a two-year term
  • Two committee members – for two-year terms

Nominations for these positions closed at 5pm on Thursday, 13 February 2020.

The following nominations for Management Committee positions were received:

President – Katie Panaretto

Treasurer – Lisa Davies Jones

Management Committee – Audine Bartlett

Management Committee – Lea Diffey

This means there is no requirement under the Rules to progress to an election for any Management Committee positions.

As such, under the Rules, Katie will be elected to the position of President, Lisa to the position of Treasurer, and Audine and Lea to members of the Management Committee at the AGM on 26 March 2020.

You can find out more about the new Management Committee members via the above links to their nomination statements.

Special Resolutions

Two special resolutions were passed at the meeting.

Life Membership Nomination for Jane Clarke.

The reason for this resolution is that Jane has performed outstanding work in the service of Bicycle Queensland and bicycle riding, and has significantly advanced the objectives of the organisation and cycling in Queensland.

Please see this link to a full briefing to members.

Change of Rules of Association

Management Committee proposes two changes to the Rules of Association:

1. That the Special Resolution proposes that Rule 91 is amended from: “The financial year of the Association shall close on the 31st December in each year,” to “The financial year of the Association shall close on the 30th June in each year.”

The reason for this proposed change is that under the current Rules the financial year is not aligned to the commonly used fiscal year in Australia, that runs from 1 July to 30 June.  This more commonly used financial year is used by all of BQ’s stakeholders and suppliers, and is that used by the Australian Taxation Office for the taxation assessment purposes. This misalignment of financial year produces a range of operational costs for BQ and creates issues with governmental entities in regard to payments and reporting of grants or funding agreements.

That the Special Resolution proposes that Rule 39.1 is amended from: “The Management Committee must appoint a returning officer at least 10 weeks before each Annual General Meeting”, to “The Management Committee must appoint a returning officer at least 28 days before each Annual General Meeting.”

2. The reason for this proposed change is that under the current Rules is that the 28 days is a more reasonable minimum time frame in which to appoint a returning officer. The 28 day time limit also aligns to the requirement under Rule 39.6 when BQ must publish the list of election candidates.

Please see this link to a full briefing to members.

Links

Bicycle Queensland’s current Rules of Association

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