“The Event” is the Boyne Burnett Inland Rail Trail Weekend 2024.
“The Organiser” is Bicycle Queensland Ltd ABN 11 428 868 797 and Boyne Burnett Inland Rail Trail Inc. ABN: 80 114 731 824 and includes where appropriate officers, employees, agents, volunteers, and contractors.
By registering to participate in the Event, you (the “Participant”) accept and agree to be bound by these Entry Terms.
Entries close at midnight on Sunday 21st of April 2024.
REFUND, CANCELLATION & RE-SCHEDULING POLICY
If the Participant wishes to withdraw from the Event they must do so in writing (via email) to Bicycle Queensland by midday. The following cancellation policy will apply:
- A 50% cancellation fee will be incurred if the Participant withdraws up until midday on Friday 5th April 2024.
- No refunds will be given after midday on Friday 5th April 2024.
Entries are not transferable.
Except as otherwise stated in these Entry Terms, the Organiser is under no obligation to refund monies or entry fees due to non-use, cancellation, failure to participate or dissatisfaction by the Participant.
Conduct which, in the opinion of the Organiser, has, may or will result in a breach of these Entry Terms, harm or damage to any Participant or their property, illegal activity, bad language, or other antisocial behaviour, may result in the Participant’s removal from the Event.
The Organiser reserves the right to refuse participation in the Event to any person without providing a reason, even though that person may be in possession of a valid entry.
The Organiser reserves the right to change the venues, the route, the options, any information published about the Event or items provided on the Event without notice.
The Organiser is not liable to the Participant for any loss, damage, cost or expense of any kind, including (but not limited to) refund of entry fees, if the Participant is denied participation to or removed from the Event for any reason.
The Organiser does not accept any liability, nor can be held liable, to the Participant for any loss, damage, cost or expense of any kind including, but not limited to, refund of entry fees, due to program changes, poor weather before or during the Event or postponement or cancellation of all or part of the Event due to circumstances beyond the control of the Organiser including (but not limited to) weather, safety, theft, disaster, accident, strike, public health concerns or emergency or on the recommendation of government authority or agency.
The Organiser has the right, in its absolute discretion, to change, reschedule or cancel the Event at any time (even after its commencement):
a) as a result of unforeseen events or circumstances beyond the control of the Organiser including, but not limited to:
- Poor weather
- Strike; or
- Recommendations of any government authority or agency; or
b) If it becomes concerned about a health or safety risk(s) to the public and/or entrants of the Event.
The Organiser will use its best endeavours to re-schedule where possible, rather than cancelling the Event. The Organiser may re-schedule the Event to a date and time elected by it in its absolute discretion (“the rescheduled event date”).
In the occurrence of the Event being re-scheduled, the Organiser will transfer all entry fees paid by the rider to the re-scheduled Event date without penalty or additional fee to the Participant.
If the event is rescheduled, participants will be given an opportunity to apply for a refund with 30 days of being notified of the new date.
Notice of a change to, re-scheduling or cancellation of the Event can be affected by the Organiser via the email address supplied upon Event Registration and a message will be posted on the event website and social media pages.
The Event will adhere to current COVID-19 restrictions as specified in the Queensland Chief Health Officer Public Health Directions. In the occurrence of an event cancellation due to public health risks, all participants will be contacted via the email address supplied upon Event Registration and a message will be posted on the event website and social media pages.
An entry is not considered complete until all required participant information is supplied and payment in full has been received.
Participation in The Event involves riding on and crossing public roads used by other traffic and other cyclists in close proximity. The Participant acknowledges and accepts the hazards involved.
The Event is not a race and roads used/crossed will not be closed to traffic. Normal road rules apply.
The Participant must ride in a safe, responsible, and courteous manner during The Event and use common sense at all times.
The Participant agrees to abide by the Queensland Road Rules and to follow directions given by The Organisers.
The Participant agrees to comply with the Boyne Burnett Inland Rail Trail Code of Conduct whereby cyclists must give precedence to all other users and especially horse riders.
The Event will be held outdoors and will proceed notwithstanding poor weather. Only extreme weather may cause cancellation. The Participant accepts that conditions in which The Event is conducted may vary without warning.
The Participant must ensure they are of sufficient riding competence to take part in the event and their bicycle is in sound mechanical condition.
The Participant is responsible for ensuring they are physically and mentally capable of completing the event. Anyone with a specific medical condition that may affect their own safety, or the safety of others should advise The Organiser.
Event identification as provided must be worn by The Participant.
Private support vehicles are not permitted on the rail trail.
Persons under 18 at the time of The Event must be accompanied during The Event by an adult.
Persons under 18 require the consent of their parent or guardian to participate in The Event. The parent/guardian shall provide their name and signature as evidence of consent and acceptance of the Conditions of Entry. The parent/guardian agrees to release and indemnify The Organiser in the same manner and to the same effect and extent as if they were the person first named on the entry form and participating in The Event.
Communications will principally be made via email. The Participant should provide a valid email address or if they do not have access to an email address, they should make every effort to read updates posted on The Organiser’s website. On request The Organiser can mail printed communications.
Only standard human powered, or electric power assisted bicycles meeting the standards described by the Queensland Government are permitted on The Event.
Pets are permitted on The Event. All pets must be kept on a lead at all times and participants must clean up after their pets immediately and dispose of waste in bins provided.
The Participant acknowledges that video footage and still images may be taken during the Event by official photographers and other participants, and that these images may be used by the Organiser, event sponsors and stakeholders for promotional and publicity purposes, operational assessments and related cycling activities. The Participant consents to the use of such images for these purposes.
The Organiser will use its best endeavours to take due care in handling bikes during The Event, but is not responsible for any loss, damage, cost or expense that The Participant may suffer or incur as a result of The Organiser handling his/her bike or personal property.
The Participant takes full responsibility for the security of personal possessions including but not limited to bicycles, helmets and other valuable items at all times during the event. The Organiser will not be liable for any possessions that are lost or stolen.
Where the Organiser may not be able to cater for a special diet, the person may need to consider how to self-cater or whether participation in the event is appropriate.
It is The Participant’s responsibility to have available, as they need, suitable food and/or medication which may be necessary to treat any particular medical condition from which they require treatment for.
The Organiser will use all reasonable endeavours to provide for disabilities where reasonably able to do so.
By entering The Event the Participant accepts and agrees to be bound by these conditions.
The Participant acknowledges and understands that cycling activities are dangerous recreational activities and that by participating in them they are exposed to risks including injury, death and damage to their property, including as a result of the negligence or breach of contract of The Organisers.
To the fullest extent permitted by law, The Participant releases and indemnifies The Organiser, event sponsors, event funding bodies, beneficiaries and their respective committee members, directors, employees, contractors, volunteers and representatives, the owners, licensees and occupiers of land and property upon which The Event or any part of it is conducted including statutory bodies and local authorities against all and any actions or claims which may be made by The Participant or on their behalf or by other parties for or in respect of or arising out of any injury, loss, damage or death caused to The Participant or their property whether by negligence, breach of contract or in any way whatsoever.
ACCEPTANCE OF TERMS AND CONDITIONS INCLUDING RISK ACKNOWLEDGEMENT
I understand that participation is subject to the Terms and Conditions including the Risk Acknowledgment and that they affect my legal rights and obligations. I acknowledge these Terms and Conditions have been made available to me in the Event Confirmation email, and as part of the Event Registration process. I agree to these Conditions of Entry.