Event Management Plan Resource

Community-led bike events play a vital role in activating rail trails and cycling infrastructure, strengthening local economies and growing sustainable cycling tourism across regional Queensland. Many rail trail user associations, community groups and councils have the enthusiasm to host events but can lack access to practical, fit-for-purpose guidance on event planning, risk management and delivery. This Event Management Plan (EMP) has been developed to address that gap by providing a clear, adaptable and publicly available resource to support organisations of all sizes to confidently plan and deliver successful rail trail cycling events. 

Designed as a standalone guide, this EMP walks organisations through the key stages of event conception, planning, delivery and review, with templates and tools that can be tailored to local context, capacity and scale. The resource is intentionally non-prescriptive, enabling broad use regardless of an organisation’s relationship with BQ.  

By building local event management capability, the EMP supports the long-term sustainability of rail trail events, complements the Rail Trail Development Toolkit, and contributes to the Queensland Government’s objective of empowering regional communities to leverage bike tourism opportunities while ensuring events are safe, well-managed and community focused. 

We acknowledge and thank the Queensland Government for their support for this initiative. 

For any queries relating to the EMP, please contact Bicycle Queensland on email – info@bq.org.au

Rail Trail Event Management Plan 

1a. Planning and Delivery Guidelines

1b. Event Management Plan Template

2. Event Proposal Form Template

3. Event Project Plan Template

4. Event Marketing Plan Template

5. Event Budget Template

6. Event Risk Management Plan template

7. Event Executive Plan Template